On behalf of our client, we are seeking a proactive and highly organized Operations / Administration Officer to join their team. This role plays a vital part in ensuring operational efficiency, compliance, and continuity across the business.

The ideal candidate will support day-to-day operations and back-office functions, while also facilitating collaboration across key departments—including Accounting, HR, Compliance/Legal, and Office Management. You’ll help implement systems, coordinate processes, and maintain consistency in administrative procedures across the organization.

 

Responsibilities:

• Coordinate daily operational activities and administrative systems, processes, and procedures.
• Liaise with vendors, service providers, and internal teams to support business functions.
• Support financial processes such as invoicing, reconciliations, and reporting
• Coordinate recruitment activities including job postings, interview scheduling, and onboarding.
• Help with payroll inputs, leave tracking, general HR support and compliance with labor regulations
• Manage office supplies, calendars, travel arrangements, and correspondence
• Ensure the office operates in an orderly, professional, and compliant manner.
• Maintain operational compliance registers and assist in managing contracts, licenses, and policy documentation.
• Coordinate internal audits and assist in preparing compliance submissions and reports.
• Support tracking of legal and regulatory obligations, flagging upcoming deadlines or risks to relevant teams.
   

Required qualifications, capabilities & skills:

• University degree in Business Administration, Operations Management, or a related field
• 2–4 years of experience in an administrative or operational role, ideally in a mid-sized company
• Familiarity with office management tools, compliance documentation, and HR systems
• Experience with ISO standards or operational compliance frameworks is a plus
• High attention to detail with strong analytical and problem-solving abilities
• Able to work independently as well as collaboratively within a team
• Strong organizational skills and the ability to manage multiple tasks effectively
• Excellent verbal and written communication skills
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
• Fluent in English

 

Why to apply:

• Competitive remuneration package 
• Medical Insurance
• Provident Fund upon successful completion of the probation period
• Flexible work schedule - Work from home policy
• 22 days of annual leave
• Ongoing professional development through in-house and external training