On behalf of our client, a company operating in the maritime services sector, we are seeking a proactive, highly organised and detail-oriented Administrative Assistant to join their dynamic team.

 

The successful candidate will play a key role in supporting the Management team and ensuring the smooth running of day-to-day administrative operations. We are looking for a confident communicator with a positive, can-do attitude, excellent organisational skills and the ability to manage multiple priorities while maintaining a high level of professionalism, discretion and confidentiality.

 

Responsibilities:

• Provide comprehensive administrative and organisational support to the Management team, ensuring the efficient coordination of daily activities
• Coordinate travel arrangements, including flights, accommodation, transportation and related logistics
• Manage incoming and outgoing correspondence, emails and telephone calls in a professional and timely manner
• Organise and maintain calendars, appointments, meetings and schedules
• Maintain accurate records, files and documentation, ensuring the secure handling of confidential information
• Assist with basic accounting and financial administration tasks, including invoice processing, expense tracking and data entry
• Attend management and client meetings, prepare accurate minutes and ensure the timely distribution of meeting notes and action points
• Liaise with internal departments and external stakeholders to facilitate effective communication and smooth workflows
• Provide general administrative assistance and undertake additional duties as required to support the team's objectives

 

Required qualifications, capabilities & skills:

• Previous experience in an administrative, secretarial or similar support role is preferred
• Basic accounting knowledge or experience with financial administration will be considered an advantage
• Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines
• Strong attention to detail, accuracy and problem-solving abilities
• Proven ability to handle sensitive and confidential information with professionalism and discretion
• Excellent interpersonal and communication skills, with a proactive, flexible and team-oriented approach
• A positive attitude, strong sense of responsibility and willingness to take initiative
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
• Excellent command of English, both written and spoken, is essential

 

Why to apply:

• Be part of a forward-thinking, collaborative team in a dynamic and growing industry
• Benefit from a monthly cafeteria allowance and company perks
• Access to a pension fund upon successful completion of the probation period